Business Email Providers with Its Pros and Cons

Every company must have a business email to look more professional when running its business. Currently, many email providers offer the best features for a company email. Starting from Gmail, Outlook, Proton Mail, and many more. 

The question is, how do I choose the best from all the existing email providers? What are the pros and cons of each business email? In this article, we will answer these questions as well as dissect the features offered by each email provider. Learn more in the article below.

How To Choose The Best Email Provider for Your Business Email

As mentioned earlier, there are currently many email providers that offer the best features for business email. Starting from no ads, preventing emails from entering spam, organizing tasks, and sharing files or data, to allowing users to send large numbers of emails at once.

The question is, how do I choose the best email provider for my business email? Simply put, when you want to choose a product and/or service, try to choose one that suits your purpose, use, and budget. This also prevents you from being wasteful. The same goes for choosing an email provider.

For more details, here are some tips on choosing the best email provider for your business email. Among them are:

Reputation: The provider of your company’s email service should have a good standing. One of the first things your clients will notice about you is your company email address.

Archive Capabilities: Reliable business email services let you save, archive, store, and search your emails.

Security: When selecting a corporate email provider, you should look for robust security measures. It enables you to safeguard your messages and guards against unauthorized email account access.

Integration: Some email providers are compatible with calendars and productivity tools used in the workplace. Choose the email package that includes these features if your company depends on them.

The Best Email Provider for Your Business Email

Business Email Providers with Its Pros and Cons
Business Email Providers with Its Pros and Cons

Business email addresses, like [email protected], are those that use your company’s domain name rather than a generic Gmail account. Many people utilize free email accounts that don’t have their custom domain, which is unprofessional. The use of business email for client communication is essential. Email is an effective way to handle your business in every way.

Now that you know how to choose the right email provider, let’s talk about each email provider’s features, pros, and cons that you need to know. Some of them are:


The best for both personal and professional correspondence The most user-friendly, practical, and effective emailing program is Gmail for Business, which has more than 2 billion active users globally. Smart answers are offered together with a secure, ad-free email experience provided by Google Workspace. Advanced grammar and spellcheck features are available in Gmail. The submission allows you to use the Google Chrome browser to access Gmail when offline.

The features let you communicate with other people using Google Meet and Chat, thanks to the program. Other programs, including Apple Mail, Mozilla Thunderbird, and Microsoft Outlook, are compatible with this business email address; it gives you reminders to follow up on and reply to messages; and phishing emails are immediately blocked by Gmail.

It includes a 15GB mailbox size, the ability to send attachments up to 25MB, compatibility with Android and iOS, and other benefits. The pros of this provider are that it has a fantastic anti-spam feature, a 14-day free trial is available, you may manage additional accounts like Yahoo, Outlook, or any other POP email, it supports 365 days a year, and Gmail becomes more interactive with Dynamic Mail. The con is that it can be confusing to deal with labels and folders.


One of the greatest business email service providers for your business email is Outlook, which offers Office 365, Exchange Server, and Exchange Online. You can use it to access shared calendars, contacts, and email from any location.

The best features that Outlook offers to you are it safeguards your private information, outlook issues a BCC warning for blind copies of emails, intelligent reminders are provided by this software, it enables you to find the information you require quickly, even the keyboard shortcuts are provided by Outlook for convenience.

You can design rules to prioritize and arrange emails using this tool and arrange and manage meetings and events using Outlook’s built-in calendar. As you click over its name, contact information is displayed. It offers a straightforward method for finding persons, emails, messages, and documents.

The best things about this email provider are simple to access to more Microsoft Apps, enabling email recovery for deleted ones, and even giving you customer service by phone or online. The con is it takes time to load.

Proton Mail

If you need a business email with high security, Proton Mail is the answer. The best email security and encryption are available for free. Safe and open-source email service for businesses is ProtonMail. It has an end-to-end encrypted, secure email service that is simple to use.

When you sign up, you get a 20GB mailbox size, a 25MB size limit to send attachments per email, and the ability to schedule emails. It features a Swiss privacy law that safeguards this free business email address. You can access the app through your web browser as well as through Android and iOS apps. Private emails can be sent and received. One of the top business email programs, PGP (Pretty Good Privacy), is fully supported. With the admin console in ProtonMail, you can effortlessly administer your company. Your secure corporate email account can be created without revealing any personal information. Proton Mail has been enhanced to make it easier for you to read and send emails.

The pros of this one for your business email are that any device can access it without the need to install any software, it’s extremely encrypted, it lets you select the email expiration date, and the important thing is that it’s simple to use. The only con from Proton Mail is limited storage and a daily message restriction of 150 for the free account


When you hate ads, Godaddy is the best answer for you. It is a cutting-edge webmail service that provides emails without ads. Godaddy offers spam screening and data protection, in contrast to the majority of email hosting companies. Your attached files can be previewed using this application. What a cool feature for a business email, right?

Godaddy will give you a 10GB mailbox size and a 20MB attachment size limit. You can open the application on Android or iOS. It allows you to plan appointments, receive reminders, and send invitations with the app across all of your devices. It provides email addresses that are domain-compatible. Emails are kept by Godaddy in a safe database.

A mobile-friendly user interface is also provided by the software. With only one mouse click, you can recover unintentionally lost emails. You can use any email client of your choosing with Godaddy corporate email. The pros are that this Godaddy business email has an attractive, mobile-friendly design that will draw attention anywhere and on any device; you may edit your website; you can make sure people can discover you online and elsewhere; and the best thing is that you get AI-powered guidance to assist your company’s expansion. But unfortunately, this email provider doesn’t give you unlimited websites when you sign up for the economy plan.

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Business Email Providers with Its Pros and Cons
Business Email Providers with Its Pros and Cons


Namecheap is a quick and secure email hosting service for your business email. It is made for both professional and domestic use. It makes it easier for you to work together with others. You can manage many email accounts using this mail hosting service provider from one location.

Namecheap will give you a 75GB mailbox size and a 50MB attachment size limit. It’s a lot bigger than other emails provider. The best features they offer are an HTML signature, spam email will be prevented for you, IMAP, SMTP, and POP3 support, also it’s compatible with Apple, Android, and Windows mobile devices.

When you use this provider for your business email, you can feel a pleasant user interface, dependable security measures, and supports for mobile applications. The only con of this one is the small storage.


For businesses, ScalaHosting provides cost-effective protected email services with an unlimited number of mailboxes. With a 30-day money-back guarantee, they enable free migration from your current email hosting provider. Isn’t it the best deal for business email? Even the email storage space ranges from 50GB to 150GB!

You can set a private setting and dedicated IP address. Also, you’ll get a complete email incoming and outbound spam protection and options for webmail for simple remote email checking. ScalaHosting offers a free shared SSL certificate with professional assistance available 24/7/365 by live chat and ticketing.

ScalaHosting’s pros are individual email addresses, a cost-effective price range, and offer simple, cost-free migration. The con for your business email is it has fewer attributes.


Bluehost is a reliable and user-friendly provider of business email services. You can more easily personalize mail thanks to it. This web tool features built-in video meetings and shared working documents. The other standout features are it provides one of the best email accounts and enables web-based email management on any device, offers a simple, user-friendly interface, and professional assistance round-the-clock.

It even lets you collaborate with others through Microsoft Teams. The pros are the program is updated automatically, has no unforeseen fees, has an easy-to-use control panel that is simple, provides a WordPress-focused hosting solution through Bluehost, File Manager, and FTP account, and gives you a free domain name offer good for a year upon registration.

Two things that you have to bear in mind about this email provider are it doesn’t provide any high-end technical help and is not compatible with Windows OS. So make sure all the features match your goals for a business email.

Zoho Mail

Zoho Mail is a reliable provider of business email hosting services. It makes it simple for you to create a unique email address. This software offers a control panel that enables you to add users, manage group aliases, and create rules for controlling the content of corporate emails.

This provider offers its best features; to handle your sales, you can link with Zoho CRM (Customer Relation Management), it adheres to the e-Discovery procedure, which enables rapid email discovery, and even provides protection against bogus emails, which is uncommon among email hosting companies. They let you organize tasks, share files, leave comments, and more. You may read emails from a mobile device with Zoho.

When you sign up, you’ll get a 100GB mailbox size, along with the five individual emails that are permitted to utilize the free version, each with 5GB of storage. Zoho Mail is completely free of ads, and also a simple and elegant style. The only con is the free package does not offer IMAP, POP, or Active Sync.

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A business email can help you to expand and reach more new customers and at the same time keep your existing ones. Therefore, you need to be careful in choosing an email provider to help grow your business.

Now that you know all the features, pros, and cons of each email provider, you just need to customize it to your business goals. Don’t forget that each service provided above has different price variants. Adjust your business needs with the budget that you have. Hope you find it useful!

Shirley c.w

My name is Shirley CW,- SEO Content Writer, Social Media Officer || Freelance Content Writer, Content Editor & Translator.

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